Constitution

Purpose

To provide a meeting place for retired and semi-retired professional and business men, at which they can contact and maintain fellowship with persons in similar circumstances.

Rules

Title

The Club shall be called PROBUS 2 NEWPORT

Membership

The Club shall comprise Members and Associate Members.

Admission to Membership shall be open to professional and businessmen who have either fully or semi-retired from their normal profession or business.

Applicants for membership will first attend a meeting and be invited to complete an application form. The Membership Sub-Committee will then meet the applicant and consider the application before bring it to the full Committee. If the application is approved a date will be arranged for induction of the applicant to the Club.

A member shall be entitled to participate in matters of Club business, to vote thereon, be eligible to hold office and serve on a Committee or Sub-Committee.

The Committee may terminate the membership of a Member if he fails to attend a minimum of TEN Club meeting between two consecutive Annual General Meetings or for other sufficient cause.

Honorary Membership may be conferred at the discretion of the Committee upon a consenting member who is unable to attend the prescribed minimum number of Club meetings by reason of ill health, residence outside the designated area, or other sufficient cause.

An Honorary Member (who shall not be required to pay subscriptions) will not be able to vote on Club business, hold office or serve on a Committee or Sub-Committee.

Objectives

The objectives of the Club are to meet regularly for social activity and to discuss matters of common interest.
The Club shall be independent of any other organisation and its affairs shall be conducted under the authority of its members.

Subscriptions

Subscriptions are to be determined at each Annual General Meeting after receiving the Treasurer’s Report.

Constitution

There shall be a President, Senior Vice President, Junior Vice President, Secretary, Treasurer, Publicity Officer and two Social Secretaries.

The affairs of the Club shall be managed by a Committee consisting of these Officers and two others, all to be elected at the Annual General Meeting.
The President shall retire from office on completion of one year in the chair, but he shall automatically become an Ex-Officio member of the Committee for the year following his retirement.

No ordinary member shall be entitled to serve on the Committee for more than two consecutive years.

Three members of the Committee shall constitute a quorum and the Committee shall have the power to co-opt, and appoint, one or more Sub-Committees.

Amendments to the Constitution may only be made at the Annual General Meeting or a Special General Meeting, details of the proposed amendment being issued to Members and Associate Members in the notice calling the Meeting.

Meetings

An Annual General Meeting shall be held in June each year at such time and place as may be determined by the Committee, and at least three weeks notice shall be given of such Meeting.

The Honorary Secretary shall call a Special General Meeting on the written request of no fewer than five members and shall give to Members and Associate Members at least three weeks notice of such a Meeting.

Voting at meetings shall be by show of hands or by ballot if so determined. In the event of an equal division of votes the chairman of the meeting shall have a second and casting vote.

Accounts

The Income and Expenditure Account for the period to the end of April each year shall be prepared and presented for approval at the Annual General Meeting after audit by two members appointed at the previous Annual General Meeting.

Guests

A Member may introduce a guest or guests provided that the Secretary is given adequate notice. The same person shall not be invited on more than three occasions in any one year. The rule may be waived as far as members of Newport Rotary Club are concerned.

Ladies

Ladies may be invited to attend meeting on occasions specified by the Committee. They may be invited to functions organised by the Social Secretaries.

Amended October 2007